- Know Your Budget
- You cannot plan properly if you don't understand how much money you are able to spend.
- Design a Budget Spreadsheet incorporating all the areas that you need to consider during the planning process.
- Decide where and when the party will be located.
- At your office location or another venue?
- If you are booking a venue, does that venue offer services for all your needs, or will you need to hire additional outside vendors?
- Are other important events happening in your area on the same date?
- Consider parking and easy access for your guests
- Come Up with an Agenda for the Evening
- Will you have a Cocktail Hour?
- Sit down dinner or heavy hors d'oeuvre’s?
- Outside entertainment or...will Joe from accounting tell his infamous holiday jokes?
- Do you need an outside speaker?
- Want to plan games or giveaways?
- What type of music will you provide?
- Know Your Needs for the Evening
- Table sizes?
- Name tags or no name tags?
- Giveaway Prizes
- Setup and cleanup
- Hiring an Event Planner is always a good option when given the task to plan your Holiday Work Party! Professionals know how to review contracts, understand the best questions to ask venues and vendors and can suggest the best logistics for planning your event, and you can enjoy the party too!
Are you looking for Rustic/Chic, Industrial or simply Elegant? There are many venues to choose from, but keep in mind, most venues can be made to look like your vision….it may just cost more to get it there! There are many barn venues that have “popped up” around the country, but trends seem to be changing a bit (as they always do). Other great ideas could include industrial/warehouse type venues, museums, gardens and arboretums, country clubs, hotels and even county parks!
The choices can be endless, it all depends on your style and what suits you as a couple, best. Are you more casual and whimsical or traditional and serious? Do you consider colors and lighting as important? What about opportunities for great wedding photographs and amazing “nooks and crannies” on the property that you can be whisked off to for a few sunset photos?
Financial concerns are real when it comes to planning your wedding day. The venue you choose will be one of the largest costs you’ll deal with, so come up with a budget before you begin visiting places for your ceremony and reception! Let’s be real – if you don’t have numbers in mind, budgets will go out the window once you step onto a beautiful venue that seems to be “calling your name”. Some venues include their pricing and available packages on their websites, so be sure to do some research as you’re putting together your budget. It’s helpful to check out three to five venues and their offerings. Search their websites, blogs and any information you can gather, add to a spreadsheet and come up with an overall wedding budget. Schedule appointments with the venues you’d like to see and make sure you ask about their contracts, payment schedules, guest parking and what is included in the cost!
Be sure to carefully review the contracts, so you are sure of everything the venue includes. It’s also important to know the regulations of each venue: Do they require liability insurance of both client and vendors that are hired for your wedding day? Do they have a specific end time for the event and/or a noise ordinance you need to be aware of?
Additional things to think about: Does the venue rental include tables, chairs, centerpieces, setup and tear down of tables and chairs? Are there extra costs for these items? What about “rain plans” if it’s an outdoor venue? Are they accessible to people with physical disabilities? Do they include a “Day Of” Coordinator, and if so, what do they do on the day of? Realistically, most venue coordinators handle selling the venue, making sure the room layouts and menus are handled (if catering is onsite), and possibly getting your bridesmaids down the aisle. However, many venue coordinators do not assist with everything an outside Coordinator/Wedding Planner helps with for your special day. Venues are experts at the venue, setup, room temperatures, and lighting, properly maintained bathroom facilities, well-manicured properties, and ceremony spots, and providing beautiful environments to celebrate marriages! A good wedding coordinator will guide you through each step of the day, care for your needs, handle any “hiccups” that may occur and calmly and professionally, make sure your venue and each vendor you have hired have what they need to make your day beautiful.
The Simply Events Inc. team joins Rock Candy, a co-working space in the community of Rock Lititz, located in Lititz, PA.
Cake has always been the traditional option for dessert on a couple's wedding day. As couple's continue to figure out ways to make their wedding day their own, dessert is one topic that needs to be discussed and decided upon.
For couples craving other dessert options, here are some dessert ideas that will satisfy bride, groom and guests:
1. Ice Cream
There is no better way to cool down your guests on a summer day. Have an ice cream truck or create an ice cream sundae bar for your guests with multiple flavors and fun toppings to go with it! Either way, this will refresh your guests; and maybe even keep them on the dance floor until the end of the night.
Are donuts your favorite treat? Why not have them on your wedding day! Choose your type of donut, favorite flavors, and be creative on how they are displayed! One of our personal favorites a donut kabob! This is such an easy option for guests to just grab and go!
3. Cookie Bar
Cookies are a great option for wedding desserts. There are so many flavors to choose from, and hard for guests to resist. Make it unique for your wedding day and create a fun display table for these tasty treats, you can't go wrong!
4. Mini Pies
Is pie your dessert of choice, why not have it at your wedding? Provide mini pies for each of your guests! You can have a wide range of flavors, and allow your guests to pick their own and enjoy!
5. Mini Cheesecakes
Cheesecake is a delightful dessert to have at your wedding. This special treat is something for guests to easily pop in their mouth and enjoy in one bite! Perfect for guests who don't want to leave the dance floor for too long, which is a good thing!
6. Whoopie Pies
The Whoopie Pie is another sweet treat that is hard to say no to. Some couples display them as a tower and then use this dessert to replace the traditional "cake cutting". The bride and groom each take a whoopie pie, and gently feeds the other(we wouldn't recommend any other method), with more to go around for all the guests!
7. Pudding Parfaits
Pudding is not a typical wedding day dessert, but delicious none the less. Fill individual glasses for your guests and top with a whole lot of whipped cream! This can be the perfect sweet treat on your big day!
Think you may want to try one of these dessert ideas?
Share it with us and let us know your thoughts!
Fun couple! Perfectly suited for each other ~ complement and complete each other well! It has been fun to get a sneak peek into their lives and the love they share for each other. It's one of the many things that make our job an incredible privilege!
When you work with clients for so many months, considering their individual tastes and sentimental components to their special day, they begin to feel like friends and we are so excited to kick off the season with Christian, Lindsay, and their families on May 6, 2017 at The Farm at Eagles Ridge!