event planning

Planning a Corporate Event + No Experience = Harder Than It Needs to Be

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Organizing company events is a great way to share with others about what you do and why you do it. Planning and carrying out those events can be both stressful and frustrating to everyone involved in the planning process, especially if they do not enjoy planning and/or they have no clue on how to do it – so how can you properly plan an event and keep everyone happy in the process?

Hiring an Event Planner to help guide you is the best way to start. A planner will join you on the planning journey and will save you time, save you money and motivate your employees:

Save Time:

You, your staff and your organization, have daily responsibilities and deadlines. Taking time out of those regular/daily tasks to plan an event, may put you and your team behind. Event planners know who to contact and pull together pricing and availability, as well as carry out your vision while managing all the details!

Save Money:

Planning events for your employees and clients takes time away from your team’s regular work and responsibilities. And since time is money, you could lose money when your business loses efficiency. Event planners work on a contract basis without the extra cost of payroll and benefits, so hiring an outside contractor for projects such as events will save your company money!

Motivate Employees:

Most employees do not have extensive experience planning corporate events, so being asked to plan an important employee meeting, client appreciation event or party can cause extra stress on the employee or team involved and may lead to lower productivity and overall effectiveness of your organization. Event planners allow employees, management and clients to feel valued, and gives them an opportunity to focus on what is important – the people they serve!

Let's not make it harder than it has to be! We are working to change the culture of social events all together, are you with us?

Tasked with Planning Your Company's Holiday Work Party? Here are a few quick tips:

  1. Know Your Budget
    1. You cannot plan properly if you don't understand how much money you are able to spend.
    2. Design a Budget Spreadsheet incorporating all the areas that you need to consider during the planning process.
  2. Decide where and when the party will be located.
    1. At your office location or another venue?
    2. If you are booking a venue, does that venue offer services for all your needs, or will you need to hire additional outside vendors?
    3. Are other important events happening in your area on the same date?
    4. Consider parking and easy access for your guests
  3. Come Up with an Agenda for the Evening
    1. Will you have a Cocktail Hour?
    2. Sit down dinner or heavy hors d'oeuvre’s?
    3. Outside entertainment or...will Joe from accounting tell his infamous holiday jokes?
    4. Do you need an outside speaker?
    5. Want to plan games or giveaways?
    6. What type of music will you provide?
  4. Know Your Needs for the Evening
    1. Table sizes?
    2. Name tags or no name tags?
    3. Linens
    4. Décor
    5. Giveaway Prizes
    6. Setup and cleanup
    7. A/V
  5. Hiring an Event Planner is always a good option when given the task to plan your Holiday Work Party! Professionals know how to review contracts, understand the best questions to ask venues and vendors and can suggest the best logistics for planning your event, and you can enjoy the party too!